Customer Complaint Management System with AI

Effortlessly manage customer complaints & leave no room for error

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All complaints in one place
Automate with chat & knowledgebase
Smart automation rules
Smart reports & analytics

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What Is a Customer Complaint Management System?

Customer complaint management system allows you to gather all incoming customer complaints in a help desk dashboard. Your agents can easily assign, categorize, and resolve these complaints and ensure customers can have a seamless support experience. The tool offers robust ticket management features for keeping a firm track of all customer grievances.

Why Use a Customer Complaint System?

Manage Complaints With Ease

With a complaint management software, you can easily capture all customer complaints from multiple channels such as email, chat, web-forms, or help center.

Encourage Self-Service

Reduce customer complaints and ticket volume by creating a robust FAQ system or knowledge base. Empower customers by allowing them to find relevant help all by themselves.

Prevent Customer Churn

Poor customer service is one of the top reasons for customer churn. For improved customer complaint management, handle all complaints with care and give them appropriate attention.

Enhance Agent Productivity

Efficient complaints management software enables you to automate manual yet important actions that are critical to your business process. Easily customize your workflows and enhance team productivity.

Collect Customer Feedback

Capturing customer feedback is vital for improving the quality of your complaint management process. Share surveys, take necessary action and make customers feel their feedback is always valuable to your business.

Prevent Negative Word-of-Mouth

If complaints are not resolved promptly, negative online reviews can spread like wildfire. With a complaints handling software, resolve issues well within time and delight customers.

Effortless Complaint Management for Delightful Customers

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All Complaints in One Place

View, track & resolve all support conversations from a shared inbox

Complaints can come from any direction. Our customer complaint management system offers multichannel capabilities to meet customers on their preferred channels. No matter if a customer registers a complaint via email, chat, or your help center, track all issues in one place. ProProfs Help Desk offers amazing collaboration features such as internal notes, parent-child ticketing, etc. to help your team resolve issues together.

Offer multi-channel support
Track complaints via email, chat, & forms
Collaborate to resolve issues faster

Automate With Chat & Knowledge Base

Interact with customers via chat & encourage self-service

Meeting customer complaints with positive responses and actioning improvements is crucial to any successful business. With ProProfs, you can chat with customers in real-time to understand their concerns better and offer personalized help. Create an extensive knowledge base or help center and reduce complaint ticket volume by up to 80%. Whether you work remotely or from the office, our customer complaint software can be accessed anytime, anywhere.

Engage with customers in real-time
Reduce complaint tickets by up to 80%
Offer 24x7 support from any device

Smart Automation Rules

Create a seamless workflow with powerful automations

Automate every step of your team’s workflows with ProProfs Help Desk's automation capabilities. Automatically route tickets to agents who are most capable of handling them. Easily set alerts to keep agents updated and create SLAs to meet customer expectations. With our customer complaint management system, share automated surveys with customers and allow them to instantly rate their customer support experience.

Automated ticket assignment
Set alerts & SLA rules
Share automated feedback surveys

Smart Reports & Analytics

Get happier customers by tracking the performance of agents & tickets

ProProfs makes it easier for you to understand how well you are performing across multiple customer touch points. Easily track ratings for support tickets, chat, and help articles to improve your process. Use our complaints management system to spot bottlenecks and identify trends to improve customer retention. Share CSAT and NPS surveys with customers and measure the quality of their experience with your brand.

Track ratings for tickets, chats, & help articles
Identify trends to improve customer retention
Use CSAT & NPS to track customer experience

Features

Effortless Implementation
No need for heavy training or coding skills; start resolving customer concerns in minutes.
Anytime, Anywhere Access
Access our customer complaint handling software anytime from any device- mobile, PC, or tablet.
Safe Cloud Hosting
ProProfs Help Desk is hosted on the leading cloud platform IBM for secure and stress-free operations.

Canned Responses
Close tickets faster by quickly responding to frequently asked customer questions.
Email Signatures
Give a professional touch to all your emails by creating custom email signatures.
AI-Powered Reports
Improve your customer experience with ProProfs Help Desk’s smart reports and analytics.

Join Our Thriving Community

Everyone should give it a try!

I love ProProfs user experience. The interface is easy to use yet packed with powerful settings.

Professor Daniel Stein

Director of Technology Initiatives, Touro College
Excellent Customer Service!

ProProfs support is one of the best I have experienced. They truly care about their customers and deliver resolutions fast.

Bill Wisell

Health Licensing Coordinator, Nebraska Department of Human and Health Services